Microsoft Onenote Shared Notebook

Do the following: In OneNote for Windows 10, open the notebook you want to share. In the upper right corner of the app window, click or tap Share. Note: If you don’t see the Share button, you might be. In the drop-down box on the Share task pane that opens, select This notebook. If Microsoft Teams and OneNote are already part of your daily work routine, instead of switching back and forth between apps and using additional steps to share notebooks with colleagues, you can.

© Tom Werner/Getty Images Microsoft OneNote automatically syncs your updates regardless of the device you're working on, but you can also sync notebooks manually. Tom Werner/Getty Images
  • When you sync OneNote notebooks, you ensure your work on Microsoft's notes composition app is consistent and backed up across your devices.
  • By default, OneNote syncs automatically, but there's also the option to sync your notebooks manually.
  • Manual sync on OneNote can be configured and performed through the 'View Sync Status' under the File menu.

Microsoft's OneNote program is one way to stay on top of and share essential project notes and materials.

Share OneNote Notebooks Privately Through a Document Link Share OneNote files as private links you send to specific recipients, who do not need to own OneNote to view your files. Select File Share Get a Sharing Link. You will be able to specify whether those you share with can edit or only view your work. When I am open a shared notebook (Read only) in onenote online the 'open in Desktop' icon is not there, or actually it is there but disappears shortly (like a fraction of a second) after the noteboook is opened. If on the other hand I go to OneDrive and open the same notebook from the shared with me.

To help save your work and ensure no progress is lost, whether you're in the office or working on the go, the OneNote software offers users a sync feature. No matter what device you're on, OneNote will update your latest changes so they're visible anywhere your notebook is open.

Even better, with syncing across platforms, your most current OneNote work is accessible to shared notebook viewers and editors. You can choose to sync a single notebook or all of them.

OneNote syncs automatically on Macs and PCs, but you can also manually sync your notebooks to have changes uploaded faster on a Windows laptop or desktop. Here's how PC users can get started configuring and executing manual syncing in OneNote in five steps.

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How to sync OneNote notebooks on a PC

1.Space haven download free. Launch OneNote from your PC.

2. Select 'File' to pull up account details and options for notebooks you've created.

© Emma Witman/Business Insider Manual syncing helps when you've spent time without Wi-Fi, and automatic syncing is unable to execute. Emma Witman/Business Insider

3. Click 'View Sync Status.'

4. A window titled 'Shared Notebook Synchronization' will pop up. At the top, select 'Sync manually' from the program's two listed options.

© Emma Witman/Business Insider If you have several notebooks to sync manually, the 'Sync All' option is available in the top right corner. Emma Witman/Business Insider

5. Next to the notebook you want to sync, click 'Sync Now manually.'

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You can use OneNote within Microsoft Teams, and this guide, we'll outline the steps to install, manage, and remove the app on Windows 10.

If Microsoft Teams and OneNote are already part of your daily work routine, instead of switching back and forth between apps and using additional steps to share notebooks with colleagues, you can install the OneNote app on Teams to simplify the experience.

Once the app is added to Microsoft Teams, you can add new or existing notebooks to share content (such as lits, notes, drawings, etc.) and collaborate with colleagues without breaking your workflow.

In this Windows 10 guide, we'll walk you through the steps to integrate OneNote into Microsoft Teams.

  • How to install OneNote on Microsoft Teams
  • How to rename OneNote notebook on Microsoft Teams
  • How to remove OneNote notebook on Microsoft Teams
  • How to delete OneNote notebook on Microsoft Teams
  • How to uninstall OneNote on Microsoft Teams

How to install OneNote on Microsoft Teams

To add OneNote to a team or chat on Microsoft Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Apps.
  3. Click on OneNote.

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    Quick tip: If you don't see the app, perform a query for 'OneNote' in the search box.

  4. Click the down-arrow button and select Add to a team or Add to a chat option.

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  5. Click the search box and specify the team to add OneNote.
  6. Click the Set up a tab button.

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  7. Click the Create New Notebook option.

    © Provided by Windows Central
  8. Confirm the name for the new notebook for the team.

    Quick tip: You'll also notice an option to open an existing notebook using a link, but it's only supported for notebooks hosted in SharePoint or OneDrive for Business.

  9. Select the newly created notebook.

    © Provided by Windows Central
  10. (Optional) Create new sections as needed.
  11. (Optional) Clear the Post to the channel about this tab option.
  12. Click the Save button.

Microsoft Onenote Share Notebook

Once you complete the steps, the notebook will be created in the Microsoft Teams storage, and anyone in the channel will be able to see and modify its contents.

Microsoft Teams

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Microsoft Teams allows you to communicate and collaborate with colleagues, upload files, and chat through video. It integrates with Microsoft 365 and many other cloud services.

How to rename OneNote notebook on Microsoft Teams

To change the name of the OneNote notebook tab, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is located.
  3. Click the down-arrow button and select the Rename option.

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  4. Confirm the new name.

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  5. Click the Save button.

After you complete the steps, the new name will be reflected in the notebook tab.

Rename notebook

To rename the actual OneNote file, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is located.
  3. Click the Files tab.
  4. Select the OneNote notebook.

    © Provided by Windows Central
  5. Click the Rename button.
  6. Confirm the new name.
  7. Click the Save button.

Once you complete the steps, the OneNote file and tab will reflect the new name.

How to remove OneNote notebook on Microsoft Teams

If you no longer need the OneNote notebook, you can always remove it from Microsoft Teams.

Notebook

To remove a notebook on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is located.
  3. Click the down-arrow button and select the Remove option.

    © Provided by Windows Central
  4. Click the Remove button again.

Once you complete the steps, the OneNote notebook will no longer be available on Microsoft Teams.

How to delete OneNote notebook on Microsoft Teams

Microsoft Onenote Shared Notebook Version

How

Open Shared Onenote Notebook

The action to remove doesn't delete the notebook and its content. It only removes it from the Teams experience. If you want to delete the notebook, you need to do it from the 'Files' tab.

To delete a notebook on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is located.
  3. Click the Files tab.
  4. Select the OneNote notebook.

    © Provided by Windows Central
  5. Click the Delete button.

After you complete the steps, the notebook will be deleted from Microsoft Teams.

If the notebook you're trying to delete isn't in the 'Files' tab, make sure you in the correct chat or team. You can also check the Files section from the left pane and see if the file appears under the OneDrive section.

How to uninstall OneNote on Microsoft Teams

To uninstall OneNote on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams.
  3. Right-click a team with the app and select the Manage team option.

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  4. Click the Apps tab.
  5. Click the Uninstall button for OneNote.

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  6. Click the Uninstall button again to confirm.

After you complete the steps, the app will be uninstalled from the team. Same as removing a notebook, uninstalling the app doesn't delete the notebooks or their contents. Alternatively, you can also right-click the OneNote icon from the left pane, and click the Uninstall button to remove it.

More Windows 10 resources

Microsoft Onenote Share Notebook

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources: